Whose Reconciling your Accounts?
Spoiler alert: it’s probably not your accountant.
Reconciling your bank transactions in Xero is a task that usually falls on you—the business owner. And while hiring a bookkeeper can lighten the load, it doesn’t mean you can hand everything over and forget about it.
In fact, it’s still best practice to match your transactions with receipts and invoices yourself. Otherwise, you can end up with a lot of back-and-forth and double-handling—costing you time, money, and clarity.
But here’s the good news: reconciling your own accounts isn’t just doable—it’s smart.
When you take care of your day-to-day admin, you give your bookkeeper the space to focus on more complex stuff, like reporting and compliance. That means better value for your money and a clearer view of your cash flow.
DIY bookkeeping is a powerful way to stay in control, stay informed, and keep your business running smoothly.
Not sure where to start?
These admin habits will help you build confidence and stay on top of your reconciling in Xero:
Block admin time into your week
Treat it like a client meeting—non-negotiable. Even 30 minutes a few times a week can make a huge difference.
Make the most of tech
Use tools like Xero, cloud storage, and project management apps to keep everything running smoothly and in one place.
Know what’s urgent
Tackle time-sensitive tasks first. A quick prioritise-and-plan session can save you from last-minute stress.
Use checklists
A simple to-do list (daily or weekly) helps keep you focused—and it’s oh-so-satisfying to tick things off.
Keep things organised
Have a home for everything—receipts, files, emails. When things are where they should be, admin takes half the time.
Automate the repetitive stuff
Set up invoice reminders, email templates, and scheduling tools. Less manual work = more time for what matters.
Delegate when you can
If a task doesn’t need your brain, pass it on. Focus your time on what really drives your business forward.
Keep learning
Building admin and bookkeeping skills will save you time, money, and stress in the long run.
Assessing these factors can help you determine whether it's time to hire a bookkeeper to ensure your financial health and support your business growth.
By dedicating some time to familiarise yourself with these tools, you can maintain accurate financial records, ensuring a clear picture of your financial health without the need for professional bookkeeping services.
At Ako Cash Flow, we’re not just bookkeepers—we’re your financial empowerment partners. Our mission is to give you the confidence and skills to manage your own books with ease. With our tailored tools and expert guidance, you’ll learn how to track income and expenses, master cash flow, and make smart financial decisions that support your goals. We believe that financial independence is key to long-term success. That’s why our approach focuses on education and support, enabling you to take control of your personal or business finances and build a stronger financial future. Let's empower your journey together!
