Keep your Files

Managing business records for seven years can seem daunting, especially when your thinking about where to store its all. However, using accounting software can significantly simplify this process. Accounting software allows you to store all your financial records securely in digital formats, resolving the need for physical storage. It provides quick access to documents whenever needed, and reduces the chances of loss or damage associated with paper records. Many accounting solutions also offer cloud storage options, ensuring that your documents are backed up and protected against unexpected events. Additionally, most accounting software includes features for organising and categorising documents, making retrieval straightforward when you need to reference past transactions or comply with regulations.

Embracing technology can not only ease the burden of record-keeping but also enhance efficiency in managing your overall business finances, consider investing in accounting software, you can transform the tedious task of record-keeping into a manageable and less stressful activity, allowing you to focus on your business growth instead.

Cloud Storage: Utilise cloud services such as Google Drive, Dropbox, or Microsoft OneDrive to store files online. This creates easy access from any device and ensures data is backed up.

External Hard Drives: External hard drives to keep a physical backup of important files. This option provides additional security and ample storage space.

File Organisation Systems: Create a systematic approach to file organisation on your computer by using clearly labeled folders and subfolders. This helps in quickly locating files when needed.

Digital Note-taking Tools: Leverage digital note-taking apps like Evernote or Notion to keep and organise files, documents, and notes in a cohesive manner. These tools often include search functionalities.

Physical File Storage: For hard copies, use filing cabinets or binders to store physical documents. Ensure they are labeled and categorised for easy retrieval.

By dedicating some time to familiarise yourself with these tools, you can maintain accurate financial records, ensuring a clear picture of your financial health without the need for professional bookkeeping services.

Working with Ako Cash Flow, you will not find traditional bookkeepers but rather a team dedicated to empowering you to become your own bookkeeper. Our approach focuses on providing you with the tools and knowledge necessary to manage your finances confidently and effectively. Through our resources and support, you will learn how to track your income and expenses, understand cash flow management, and make informed financial decisions that align with your goals. We believe that by equipping you with these essential skills, you can take control of your financial journey and foster long-term success in your personal or business finances.